General Academics

Registration and Enrollment

Students are required to register classes for each quarter during the four (4) weeks of the registration period and to pay a Registration Fee, tuition and related fees. Students must register for the required minimum number of quarter units, as applicable to their course.  The academic unit awarded at CTU is the standard quarter unit. Each didactic quarter unit will represent 10 hours of classroom study for 10 weeks and one week of final exams. For internship, one quarter unit is equal to 20 hours of clinical activity for 10 weeks.

Satisfactory Academic Progress (SAP)

Continuing students are expected to meet the academic standards required by the Bureau for Private Postsecondary Education, California Acupuncture Board and the Accreditation Commission for Colleges of Acupuncture and Asian Medicine. CTU adheres to a program for tracking the Satisfactory Academic Progress (SAP) of all students.

For the purpose of determining Satisfactory Academic Progress, students must maintain satisfactory quantitative as well as qualitative academic progress. The Satisfactory Academic Progress Requirements of CTU are:

1. Students entering into the first quarter of CTU’s Master of Science in Acupuncture and Asian Medicine degree program are expected to complete the graduation requirements no more than 36 quarters, averaging satisfactory completion of at least 12 units per quarter in a 9-month academic year (as a full-time student).
2. Minimum cumulative grade point average (GPA) is 2.7 on a 4.0 scale (“B-”) for courses attempted at CTU with no single grade lower than 2.0 (“C”) on a 4.0 scale.

Under special mitigating circumstances, the Academic Dean may rule that a student who does not meet the above standards is nonetheless considered to be making satisfactory academic progress to stay eligible for financial assistance.

CTU continually evaluates the student’s educational progress through examination of the student’s knowledge (written and oral), classroom participation, clinical skills and attitudes necessary to achieve expected performance as an independent licensed acupuncture and Herbology physician/practitioner. The clinical supervisors evaluate internship and the practicum training, taking into account the student’s knowledge, skills, classroom presentations (describing treatment observed and performed), attitudes, personal and professional conduct, and patient relationships.

Add and Drop Policy

To add or drop a course during the first ten days of instruction, students must obtain a signature of approval from his/her instructor on a “Drop/Add” form and submit it to the Registrar’s Office no later than the tenth day of the quarter.
Courses may be added or dropped through the tenth day of the quarter without penalty. (No entry will be made on the student’s permanent record until after the tenth day of the quarter.)
Dropping a course will not be permitted during the last three weeks of instruction except under the following conditions:

1. Serious illness or accident resulting in considerable loss of class time.
2. Serious financial difficulty or other personal problems of grave nature which require withdrawal from an overburdening academic load.
3. Verified emotional disturbances requiring professional attention.
4. Other pertinent reasons and mitigating circumstances that were clearly beyond the control of the student, such as a natural disaster or major misfortune in the family.

Attendance Policy (Classroom)

Students are required to attend at least 80% of the scheduled class meetings to be eligible to take the final examination, unless an acceptable reason is given and approved by the faculty in charge of the course. If a student misses a final examination due to an unforeseen circumstance, a make-up examination may be arranged, subject to the prepayment of make-up examination fee.

Excusable Absences

Absence may be excused for childbirth, documented illness, injury, death in the family, or other emergency situations. Students should call the Registrar as soon as possible on the first day of absence and give an estimate of the duration of the absence.

Tardiness

Two incidences of tardiness (over 30 minutes) are the equivalent of one absence.

Excessive Absence

Excessive absence is defined as absence in excess of 30% of scheduled classroom hours in academic courses, or absence in excess of 15% of scheduled clinic training course hours.

To receive credit for the course, all work missed due to absence or tardiness must be made up to the satisfaction of the instructor. Instructors will normally arrange for make-up examinations in case of excused absences. Instructors are not required to provide make-ups for exams missed due to unexcused absence or lateness, unless the reason for absence or lateness is acceptable; otherwise, a failing grade may be assigned.

Attendance Policy (Clinic)

All students with unexcused clinic absence or 10 minutes late shall be required to meet with the Clinic Director before returning to clinic duty.
For an intern to be acceptable for an “excused absence,” he/she must be due to the following:

1. The clinic office should be notified as soon as possible when a student realizes that he/she will not be at the clinic at the scheduled time.
2. For any time missed, no credit shall be awarded toward the hours of clinical courses.
3. The Clinic Director may reschedule time missed due to excused absence at the convenience of the clinic. No tuition penalty shall be applied.
4. Time missed due to unexcused absence up to 15% of the hours assigned to that course may be rescheduled at the discretion of the Clinic Director.
5. Arriving 15 minutes late at the clinic after break, shall be considered an unexcused absence.
6. All make-up time must be completed before the first day of the following quarter, unless the Clinic Director has set another date. Make-ups may be scheduled during the weeks of final exams and break.

Grading Policy

Grades are based on the completion of courses and final exam. Grades are reported at the end of the quarter within two weeks by instructors. Passing grades are A, B, and C or D unless otherwise specified in the course descriptions. The grading system adopted by CTU is as follows:

Grade Evaluation Percent Grade Point
A Excellent 95-100 A = 4.0
A- Superior 90-94 A = 3.7
B+ Very Good 87-89 B+ = 3.3
B Good 83-86 B = 3.0
B- Satisfactory 80-82 B- = 2.7
C+ Satisfactory 77-79 C+ = 2.3
C Average 73-76 C = 2.0
C- Below Average 70-72 C- = 1.7
D+ Below Average 67-69 D+ = 1.3
D Below Average 63-66 D = 1.0
D- Minimal 60-62 D- = 0.7
F Failure 0-59 F = 0.0
P Pass 0.0*
I Incomplete 0.0**
TC Transfer Credit 0.0 “P”
W Withdrawal 0.0
AU Audit 0.0
R Repeated Course 0.0

Pass with Credit (P)

A student receiving an “P” grade denotes a “Pass with Credit” when no letter grade is given. No more than 25 percent of credits earned at CTU may be graded with a “Pass with Credit”. P grades are not included in the calculation for GPA.

Incomplete Grades (I)

A student receiving an “I” grade must contact the course instructor or Academic Dean and make up the necessary requirements within two quarters or it will be converted into “F” grade.

Transfer Credit (TC)

TC denotes a credit earned through a “Transfer of Credit” from another institution which may be applied toward the minimum course requirements for undergraduate and master’s degrees. No letter grade is given and TC grades are not included in the calculation for GPA.

Audit Courses (AUD)

Students who wish to audit a class may do so if they have previously taken and passed a course at CTU. Audited and other non-credit courses are not included in fulfilling the requirements for SAP.

Repetition of Course (R)

A student, in order to raise his/her grade point average, may repeat only those courses in which a grade of B-, C, C-, D+, D, D-, or F was given. Students who repeat a course more than once must obtain the prior approval of the Academic Dean. Lower grades, therefore, will be removed from the student’s permanent record.

Withdrawal (W)

Students may withdraw from courses after the third week of the quarter without affecting their grade point average. After this period, courses may be dropped only for compelling reasons. If the request for dropping course/s is/are approved, a “W” grade will be awarded. Students who do not officially withdraw from a course will automatically receive a grade of an “F”.

Make-up and Exam Policies

Make-up assignments for missed classes, quizzes, exams, re-tests, or other special arrangements are made only by the instructor and only at the instructor’s discretion. Only the original or specified substitute instructor may administer a makeup exam or re-test. If makeup exams or re-tests are approved, special fees will have been assigned.

If a student takes a final exam and fails the exam, the student’s instructor may recommend that a re-test be given. The instructor must indicate in writing (on an Examination Request Form) to the Academic Dean. The re-test, if approved by the Academic Dean, shall be scheduled in agreement with, and at the convenience of the instructor. The exam must be completed before the end of the fourth week of the next quarter.

Leave of Absence

If a student anticipates being unable to enroll for the next quarter, he or she should apply to the Registrar for a Leave of Absence. Three consecutive quarters (one calendar year) will be the maximum non-medical Leave of Absence granted.

Medical disability or military service Leaves of Absence may justifiably extend the time limit for completion of degree requirements. Students who fail to re-register after an approved Leave of Absence expires will be regarded as withdrawn from CTU and subject to current admission policy requirements.

Violation of Academic Honesty

All students at CTU are expected to adhere to the highest standards of academic honesty in the performance of all academic work. Students will be subject to disciplinary action for committing any form of academic dishonesty, including but not limited to, cheating, plagiarism and the use of materials prepared by another.

Violators will be subject to severe disciplinary action, subject to academic probation, suspension, or dismissal. The use of commercially prepared term or research papers, in whole or in part, for completion of any course requirements, will be considered the most serious offense, and will include criminal penalties by the State of California for the sale or distribution of such materials.

Academic Probation Policy

Any student whose cumulative grade point average falls below 2.7 (B-) on a 4.0 scale will be placed on academic probation. No record of this status will be placed on the student’s permanent record. Probation begins with the quarter following notification. A student on academic probation may not be allowed to take a full course load. A student who receives a Notice of Academic Probation is required to schedule monthly conferences with the Academic Dean and submit a plan for improving his/her grade point average. During this period, the Academic Dean will closely monitor the probationer’s academic activities to determine the cause of unsatisfactory academic performance and recommend remedial measures. Academic probation may be removed when a student improves his/her grade point average to 2.7 or higher.

Student Records Policy

Students’ academic records are kept by the Registrar’s Office. Students should check their academic records periodically and immediately inform the Registrar of any discrepancies. Students may obtain copies of their unofficial transcripts from the Registrar. Official transcripts are only sent directly to other schools/ agencies. The University’s policy is to maintain the confidentiality of student academic records. No one outside of the institution shall have access to, nor the University will disclose any information from a student’s academic records without written consent of the student.

Student Code of Conduct

CTU students are expected to follow the University’s Student Code of Conduct.

This includes the following:
(a) Cheating is the unauthorized use of study aids: examination files, other related materials, and receiving unauthorized assistance during any academic exercise;
(b) Fabrication is the falsification or invention of any information in an academic exercise;
(c) Facilitating academic dishonesty is intentionally helping or attempting to help another student to commit an act of academic dishonesty;
(d) Plagiarism is intentionally or knowingly representing the words, ideas, or work of another as the one’s own in any academic exercise.

California Trinity University will take action against any disruptive behavior.

“Disruptive behavior” is: (a) preventing other students from learning; (b) preventing the teacher from teaching; (c) hurting, offending or threatening teachers, students or staff.

According to CTU’s policy, the Dean or Admissions Director may expel (disenroll) a student at any time if their behavior disrupts instruction.

Disruptive behaviors which are not allowed at the CTU may include but are not limited to:

Showing disrespect or being impolite to teachers, students or staff.

Examples Include:

  • bothering others physically or verbally
  • not cooperating
  • not allowing other students to participate in class
  • not bringing the textbook and materials to class
  • sleeping in class
  • placing a person in fear of imminent physical or bodily harm
  • intentionally or carelessly engaging in conduct that threatens or endangers the health or safety or causes physical harm to any persons on campus
  • “harassment” – any actions, threats, gestures and/or words directed toward another person which have the purpose or which tend to incite a breach of peace, create a hostile environment, or cause emotional distress to that person because of humiliating, degrading, intimidating, insulting, coercive, ridiculing or alarming nature of the conduct. It frequently, but not always involves a pattern of conduct.
  • Repeatedly speaking one’s native language during class.
  • Being violent or sexually any form of violence, threats, or sexual harassment may result in expulsion from the program immediately.
  • Having or showing sexually explicit or violent images in any form

The behaviors above are not acceptable and may be dealt with in the following manner:

  • A verbal notice from the Professor or Administrative Official
  • A written Student Warning notice or discussion with an Administrative Official
  • Expulsion and loss of I-20 status if the disruptive behavior is found to be continuing

Disciplinary Policies

Students are obligated to comply with the course requirements as set by the instructor. If an instructor discovers an act of academic dishonesty committed by a student, the instructor must notify the Academic Dean in writing. The student will be required to see the Academic Dean for counseling. In case the student continues his/her dishonest conduct, a hearing will be convened with the student, the instructor will report the incident to the Academic Dean and President.
A recommendation in writing with the reasons supporting the action will be provided to the student. A decision to expel, suspend, or give a less severe disciplinary action to the student will be made by the Academic Dean, and students have the right to appeal.

Grievance Resolution and Appeal Procedure

Students who are disciplined have the right to appeal to the Academic Dean. CTU aims to resolve all complaints, such as grade disputes and other problems in a manner that is fair and just too all parties involved. When submitting a formal appeal to the Academic Dean, students are advised to assemble the following supportive evidence:
(a) documentation of the nature of the problem or dispute;
(b) evidence of the date that the alleged problem or dispute occurred;
(c) the name of the individuals involved in the dispute;
(d) a brief statement concerning the ruling sought and copies of all supportive documents.
However, the student may appeal to the appropriate state regulatory agency in the event a complaint or dispute that cannot be resolved to the complainant’s satisfaction.

Mailing Address:
Bureau for Private Postsecondary Education
P.O. Box 980818
West Sacramento, CA 95798-0818

Physical Address (as of November 20, 2010):
Bureau for Private Postsecondary Education
2535 Capitol Oaks Drive, Suite 400
Sacramento California, 95833

Website: http://www.bppe.ca.gov
Phone: (916) 431-6959
Toll Free: (888) 370-7589
Main Fax: (916) 263-1897
Licensing Fax: (916) 263-1894
Enforcement/STRF/Closed Schools Fax: (916) 263-1896

California Trinity Academics